Requesting Rooms
Click here to request a Library Room or Check Room Availability in the Event Management System (http://events.ship.edu)
It is expected that requests for library rooms will be for either single-reservation or short-term recurring reservations. Unfortunately, we cannot usually approve excessive blocks of time or extensive/semester-long recurrences.
Directions for submitting a room reservation request in EMS:
- Click on the upper right where it says "Welcome, Guest" to login.
- Click "book now" next to the Ezra Lehman Library reservation template
- Read the notes and click "Next step"
- Select the date and time that you wish to request and click "Search"
- You will be able to see the available spaces and whether they have already been booked for that day/time.
- Click the green plus (+) sign next to the room that you would like to reserve.
- Enter the estimated number of attendees, the setup type and click "Add room or space"
- Click "Next Step"
- Select any extra equipment or support needed.
- Click "Next step"
- Enter the details about the event and click "Create Reservation"
- You will receive email confirmation when you reservation request has been approved by Library Staff.
More information about using library rooms and included equipment:
- For questions concerning the use of these rooms, use Ask Us Anything.
- To receive training on Smart Carts, email IDDS.
- Please note: Rooms are scheduled on first come, first serve basis.
- Library rooms are not reserved until you have recieved a positive confirmation from library staff.
Special information about videoconferencing rooms:
- If a videoconferencing room appears unavailable in EMS, and is needed for videoconferencing, contact the Cindy Zeger, ext. 1466.
- Room support is provided through Media Services, extension 1647 or 1646.
- Training on use of rooms is available through Instructional Development and Web Services, extension 3439; or through Media Services, extension 1646.
- Room systems are left on, in the sleep mode.
- Multi-point (more than two sites) videoconference calls need to be reserved and placed through the NOC (Dixon) bridge. Below is the URL to the bridge reservation form. Do not click the link below, but copy and paste it directly into a browser. (http://tinyurl.com/8woqwal)
Special training is required to use equipment in rooms 204 and 205 for videoconferencing. Please allow 5 business days notice for requests requiring videoconferencing. The room reservation process is not completed until approval is received.
